A Form 1 can be valid and still unusable at receiving. The certificate may be genuine while Block 8 names a different dash number from the part in the box, or Block 11 says Inspected/Tested when the PO bought an overhaul. This checklist goes block by block from the receiver's side. The issuer's side is How to fill EASA Form 1.
TL;DR. Check the certificate against three things: the part in the box, the purchase order, and the form's own rules. Blocks 8, 9 and 10 against the part. Blocks 5, 7 and 11 against the PO. Blocks 11 to 14 against the form rules: one release side signed, Block 11 terms matching that side, Block 12 detailing the work. Extraction can put every block on screen with its page. Deciding acceptance stays with the inspector.
Blocks 1 to 5: who issued it?
| Block | Check | Stop if |
|---|---|---|
| 1 | Authority and country | The authority does not match the approval reference in 13c or 14c |
| 2 | Title reads AUTHORISED RELEASE CERTIFICATE EASA FORM 1 | It is another form (8130-3, TCCA Form One, UK CAA Form 1): apply that form's acceptance rules instead |
| 3 | Tracking number present and unique | Two different certificates share it |
| 4 | Organisation name and address | It differs from the organisation that holds the approval in 13 or 14 |
| 5 | Work order, contract or invoice | It references nothing you can trace to your order |
Which foreign release documents a Part-145 organisation may accept, by country: EASA FAQ 66700.
Blocks 6 to 10: is it this part?
Compare against the physical part and its data plate, not only against the paperwork.
- Block 7, description. Should use the IPC or CMM noun. A generic "spare part" is worth a question to the supplier.
- Block 8, part number. Exactly as on the item, dash number included. A superseded or alternate part number needs the interchangeability reference.
- Block 9, quantity. Matches the count received on this line.
- Block 10, serial. Matches the data plate on a serialised item. N/A is normal on a non-serialised part and a problem on an LRU.
A multi-line certificate is checked line by line. One wrong serial on line 3 does not clear lines 1 and 2, and it does not condemn them either.
Blocks 11 and 12: what was done?
After maintenance, Block 11 is one of four terms: Overhauled, Repaired, Inspected/Tested, or Modified (FAQ 19044). On a production release it reads NEW or PROTOTYPE.
- Block 11 matches what the PO bought. "Inspected/Tested" on a part ordered as overhauled is a commercial dispute and often a valuation question too.
- Block 12 details the Block 11 work: CMM reference and revision, ADs and SBs, LLP status, shelf life where relevant. "In accordance with the CMM" alone is a weak Block 12.
- A dual release statement, if you need one, is in Block 12.
Blocks 13 and 14: which side was signed?
- Exactly one side is completed. The other is blank or shaded.
- Block 11 terms belong to that side: NEW or PROTOTYPE with 13, maintenance terms with 14.
- 13b or 14b carries the signature, 13c or 14c the approval reference, 13e or 14e the date.
- The statements in 13a and 14a are not an installation certification. The aircraft record still needs one from the installer (FAQ 66700).
What does customs need from the Form 1?
Customs clears on the invoice, the transport document and the declaration. The Form 1 matters to customs when its part number, serial or description disagrees with the invoice, because that raises a question about what was shipped. Field-by-field comparison: Form 1, invoice and AWB mismatches.
What can extraction do on this checklist?
It removes the retyping. Doana returns boxes 1 to 14 of an EASA Form 1 with a confidence score and page on each value, one record per item line, and blocks 13 and 14 as separate objects. Values under 0.7 confidence are listed for review, and an unreadable box comes back empty instead of guessed. The checks above stay with the inspector. See Authorised Release Certificate OCR.
Next
Print the four tables, or put them in your receiving procedure. For certificates from outside the EU, start from FAQ 66700 before the block checks. Extraction: Form 1 extraction page.
Sources
- https://www.easa.europa.eu/en/faq/19466
- https://www.easa.europa.eu/en/faq/19044
- https://www.easa.europa.eu/en/faq/66700
- https://www.legislation.gov.uk/eur/2012/748/annex/I/appendix/I
- https://www.qcm.ch/wp-content/uploads/EASA-FORM1-COMPLETION-REV05-020620.pdf
- https://doana.ca/en/easa-form-1-automation