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Release certificate automationEASA Form 1 automation

Automate EASA Form 1 data for customs-ready aviation parts

Doana reads release certificates alongside invoices, AWBs, packing lists, and emails so operations teams can reconcile part identity, origin, value, and customs context faster.

EASA + FAA

Built for Form 1 and 8130-3 document sets

Works from the certificate email thread

Built for Form 1 and 8130-3 document sets

Identify the certificate type

Detect EASA Form 1, FAA 8130-3, and related release documents as they arrive by email or upload.

Extract certificate fields

Capture part number, serial number, description, quantity, approval references, issuer, date, and status signals.

Reconcile with shipment data

Compare certificate facts with invoice lines, AWB details, packing information, and customs instructions.

Output

Broker-ready data, draft replies, and review notes

Operational gap

Release certificates are critical context, not side files

Certificate part data must align with invoice, shipment, and broker instructions.

AOG teams need fast checks without losing traceability on serial, batch, eligibility, and issuer fields.

Manual review across PDFs makes it easy to miss mismatches before customs or receiving teams ask questions.

Workflow

Certificate-aware document automation

1
Identify the certificate type

Detect EASA Form 1, FAA 8130-3, and related release documents as they arrive by email or upload.

2
Extract certificate fields

Capture part number, serial number, description, quantity, approval references, issuer, date, and status signals.

3
Reconcile with shipment data

Compare certificate facts with invoice lines, AWB details, packing information, and customs instructions.

4
Prepare review-ready output

Produce a structured exception list and export package for operations, broker, or MRO receiving teams.

Aviation certificate checks that support customs work

  • Part number, description, quantity, and serial consistency checks.
  • Document completeness flags for urgent shipments and broker packets.
  • Structured audit trail for certificate extraction, review, and correction.

Certificate packets Doana supports

  • EASA Form 1
  • FAA 8130-3
  • Commercial invoice
  • AWB and MAWB
  • Packing list
  • Certificate of origin
  • Supplier email thread
  • Broker export template

Works from the certificate email thread

When suppliers send certificates across several messages, Doana keeps the thread context attached to extracted data and missing-document requests.

  • Attachment classification
  • Thread-level certificate matching
  • Missing-certificate draft requests
  • Custom export templates
Internal links

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EASA Form 1 automation FAQ

Does Doana validate airworthiness?

No. Doana extracts and reconciles document data for workflow support. Airworthiness and regulatory determinations remain with qualified reviewers.

Can Doana process FAA 8130-3 as well?

Yes. The same workflow can identify and extract FAA 8130-3 data alongside EASA Form 1 and shipment documents.

Can certificate data be exported to Excel?

Yes. Doana can export certificate fields and exceptions to Excel, CSV, JSON, or a custom broker/MRO template.